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What is a South Sudan ECTN Certificate?
The South Sudan ECTN (Electronic Cargo Tracking Note) is a mandatory document for imports and exports in the country. It ensures cargo is properly tracked and monitored during transit. The ECTN system helps customs authorities verify cargo details, prevent smuggling, and streamline import/export procedures for improved security and efficiency.
Who Needs a South Sudan ECTN?
- Importers shipping goods to South Sudan.
- Exporters sending cargo from South Sudan.
- Freight forwarders managing shipments to/from South Sudan.
How to Obtain a South Sudan ECTN?
1
Submit Required Documents
Provide the Bill of Lading, Commercial Invoice, Freight Invoice, and other supporting documents.
2
Processing & Validation
Your application will be reviewed, and any missing details will be requested.
3
ECTN Issuance
Once approved, you’ll receive the validated ECTN, which must be included in shipping documents.
Consequences of Not Having an ECTN
- Heavy fines at the destination
- Delays in cargo clearance
- Risk of cargo being returned or rejected
What are the required documents?
- Bill of Lading (B/L): This is the primary document that serves as evidence of the contract of carriage and receipt of goods.
- Commercial Invoice: The invoice issued by the exporter to the importer, outlining the products being shipped, their price, and other relevant details.
- Packing List: A document providing information about the contents, packaging, and weight of each package in the shipment.
- Certificate of Origin: This confirms the country of origin of the goods being shipped.
- Import/Export License: If applicable, a document showing the license for import or export activities.
- Customs Declaration Form: A form declaring the goods for customs clearance, which must be submitted to South Sudan’s Customs Authority.
- Container Information: Details about the container being used, including its number and seal information.
- Insurance Certificate: If the goods are insured, the relevant insurance document for the shipment.
The ECTN certificate must be validated five days before the vessel arrives at the destination at the latest. If you fail to provide the certificate at the given time, you will be facing a fine twice the amount of the ECTN cost plus the regulation charges determined by the South Sudan National Port Officials.
Certificate cost depends on the number of Bill of Ladings and the containers, the country of origin, the port of discharge, etc. This is why we can’t give you an exact price for the CTN. But if you share your shipment’s details with us we can provide you the best charges for your certificate. We offer free quotation.
